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Personnel and Payroll

At Open Profit, we offer comprehensive HR and payroll services. We monitor changes in labour law and social insurance regulations, so you're always up to date with us. We offer payroll outsourcing and online HR services for companies of all sizes.

You can entrust us with the supervision of your company's HR matters and payroll processing, as well as the legal and administrative aspects of employment contracts. HR and payroll services primarily include:

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  • Advice on choosing an employment form for a collaborator

  • Ready-made contract templates

  • Maintenence of electronic personnel files

  • Payroll processing

  • Payroll preparation

  • Sending of PIT declarations

  • Sending ZUS declarations

Online HR and payroll services

Thanks to our expertise in HR and payroll services and our highly efficient information flow, our clients’ responsibilities in this regard are limited solely to approving salary transfers. At Open Profit, we provide HR and payroll services to clients ranging from those employing a single staff member to companies operating as temporary employment agencies.

What do you gain by deciding on HR and payroll outsourcing?

  • Financial savings – Company HR and payroll services are a responsible task that requires specialist knowledge and experience. With us, you do not need to organise an HR and payroll department in your company. By deciding to outsource, you save on hiring employees and do not incur costs related to purchasing equipment and software.
  • Time saving – as a business owner, you have enough tasks and challenges: it’s better to spend time and energy on developing your company than on calculating salaries, issuing employment certificates, or tracking changes in labour law.

  • Certainty, calm, a sense of security - by using HR and payroll outsourcing, you don't have to worry about knowing current regulations and their correct interpretation: that's our job now! At Open Profit, we have an insurance policy worth over a million zlotys, which means you are not liable for any potential mistakes made by our employees.
  • Maximum comfort – Open Profit is not just payroll and HR services, but also accounting and advisory services. We cooperate with tax advisors and law firms. With us, you will limit your responsibilities to providing us with documents and approving payments.

 

  • Modern online services – HR and payroll services at Open Profit offer not only convenience and independence, but also full control over company documents. We provide constant online access to documents, and your dedicated Manager is available to you every day.
  • You've got your finger on the pulse: you have payroll and HR matters under full control. Payroll and HR services for companies in Open Profit will provide you with convenience and independence, while also ensuring full control over these processes. You have constant, fast, and convenient (because it's online) access to documents, and your dedicated Account Manager is available to you every day. Simply contact them, and they will provide you with expert and practical support.

Comprehensive HR and payroll services include:

W Open Profit You gain a partner providing HR and payroll services tailored to your needs and preferences. The scope of cooperation is entirely up to you – we are open to non-standard duties and assistance in many other aspects of running your business.

Human resources management, from hiring to an employee's departure

  • Advice on choosing the form of employment. The choice of employment type affects not only the costs of employing a worker, but also the nature of the work performed and the responsibilities of both the employer and the employee. An employment contract is not always the only appropriate choice.
  • Ready-made contract templates. A contract drawn up in accordance with current legislation and covering all aspects of the employment relationship is your most important safeguard. We will provide you with ready-made, reliable templates for civil law contracts and employment contracts.
  • Personnel file management. Ecology and personal data protection are important issues for entrepreneurs. With Open Profit, you can achieve both these goals: we focus on electronic documentation (e-personnel files) and the latest cybersecurity solutions.
  • Preparation of employment certificates. It is the employer's obligation to issue and provide a leaving employee with a work certificate. In addition to preparing work certificates, we can also handle any certificates, health and safety training, or medical examinations.

Payroll processing, meaning salary calculation and declaration submission

  • Payroll processing. We will cover payroll processing, including bonuses, allowances, overtime pay, holiday equivalents, per diems and business travel expenses, health and social insurance contributions, group insurance, etc.
  • Settlement of dismissals and leave. We will ensure transparency in the settlement of sick leave and holidays, regardless of how many employees you have.
  • Preparation of payroll documentation. By working with us, you'll do away with all the formalities, such as the preparation of payroll for employees or individuals employed under civil law agreements.
  • Dispatch of PIT and ZUS declarations. We will represent you in dealings with ZUS and the tax office – we will prepare and submit the necessary monthly ZUS declarations and annual PIT returns. In the event of any inspection or proceedings, we will participate in the entire process.
  • Preparation of reports, statements. We aim to allow our clients to focus on developing their businesses, therefore we are happy to support you with analytical and organisational activities by providing practical statements, schedules, or reports related to costs.

Online human resources and payroll processing – how does it work?

We act quickly, simply and transparently. Please contact us – we'll establish the scope of our cooperation, provide you with a contract and documents, grant you access to tools, and assign an individual Account Manager. At Open Profit, payroll and HR services are provided entirely remotely. Throughout the period of cooperation, you are in constant contact with your Supervisor, and you send us the necessary documents to your folder on the Dropbox platform. No commutes, no getting stuck in traffic, and no searching for a parking space.

We tailor our services to your needs – you can entrust us solely with payroll processing or opt for comprehensive services that also include managing employee personal files and preparing ZUS and PIT declarations. We develop pricing individually, based on the scope of cooperation – for your benefit!

Modern 3-in-1 outsourcing – HR and payroll, accounting, consulting

Payroll processing for companies and HR services are just part of our offers – we also offer accounting and business consulting services. We take over all the formalities and responsibilities associated with running a company, so you don't have to hire specialists or waste time and nerves on formalities. With Open Profit, you gain money, time, and space to focus on your business – we'll take care of everything else. We invite you to get in touch and collaborate!

Frequently asked questions

FAQ

  • On what do payroll and HR services consist?

    HR and payroll services involve performing duties related to, among other things, calculating salaries, preparing payroll lists and employee personal files, maintaining holiday records, preparing and settling PIT and ZUS declarations, and preparing and settling civil law agreements. You can outsource all these HR services to an external company that will handle the administration of your business.

  • What are the forms of employment for an employee?

    There are several forms of employee engagement, with the most popular being an employment contract, a contract for specific work (umowa o dzieło), and a contract of mandate (umowa zlecenie). The choice of the optimal form of engagement depends on many factors, which is why, as part of our HR services, you can expect them to analyse your needs and recommend the most cost-effective form of employee engagement for your business.

  • Where can I get ready-made contract templates?

    Civil law contract templates can be found for free on the internet, however, individuals without specialised education may have difficulty verifying their correctness. Before handing over a contract to an employee, it is therefore worth contacting us for an opinion – we will check if the document complies with current regulations and does not contain prohibited (abusive) clauses. We can also prepare a template for any civil law contract that complies with the Labour Code.

  • What insurance contributions does an entrepreneur pay to ZUS?

    An entrepreneur must settle and pay social insurance contributions: pension, disability, and accident insurance are mandatory, while sickness insurance is voluntary. In addition, the entrepreneur also pays health insurance contributions, Labour Fund (FP), and Solidarity Fund (FS). Individuals who are just starting a business or have low income can benefit from reliefs that reduce ZUS contributions.

  • I'm employing staff. What advice can you give me?

    At Open Profit, we serve both sole traders and small businesses that employ staff. Our advisory services include, among others, assistance with hiring employees and reviewing civil law contracts. We will help you choose the form of employee employment, provide an opinion on a draft contract or supply a ready-made template that you can use in your business. We can also handle your company's accounting and HR and payroll services, as well as contact with the Social Insurance Institution and tax authorities.

  • How much does online HR and payroll processing cost?

    The cost of outsourcing HR and payroll depends on the number of employees and the scope of services – from several hundred to several thousand Polish zloty per month. At Open Profit, the valuation is dependent on the type of contract with an employee or contractor, and the number of contracts in a given month, and includes full HR support, payroll calculation, preparation of ZUS and PIT documentation, and contact with authorities.

Take a look at the rest of our range

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